Setup Network Printer On Mac – Any Mac user can print documents – the only requirement is that they have a printer. You can learn how to set up and print to a printer on a Mac by reading this guide and additional instructions with your specific printer model.
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Setup Network Printer On Mac
Most printer models can be connected to a Mac and fully configured with AirPrint. The advantage of this is that you don’t need to download drivers for each printer – you can use Wi-Fi and an Ethernet connection, or even an old-fashioned USB cable.
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When you connect your Mac to a printer that doesn’t support AirPrint, the software required for macOS is automatically installed.
Usually you don’t even have to think about how to connect a wireless printer to your Mac—printer devices connected to the same Wi-Fi network as your computer will automatically show up.
Sometimes, for the first connection, you need to connect the printer to your Mac with a USB cable. You can then use the Setup Assistant to connect the printer to a Wi-Fi network. You can also perform wireless printing sessions.
Before connecting a USB printer, make sure your operating system and all applications installed on your Mac are up to date. To check for software updates, go to Apple menu → About This Mac → Software Update.
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You can update all apps in the app store: the update section is in the left sidebar. If all updates are installed, the printer should connect automatically as soon as you plug it in.
If you experience connectivity issues, you may need to download additional macOS drivers for the specific model of your device. The best place to look for them is the device manufacturer’s website. If drivers are missing, you’ll usually see a pop-up notification with a link to download them.
USB printers can consume a lot of power from your computer. To make sure your Mac battery is working properly, use a multi-port adapter. In addition, it is recommended that you connect the printer first and then use a USB-C cable and power source.
If you use HP Jetdirect, AirPrint, or Internet Printing Protocol (IPP), you can connect a network printer as an IP printer.
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4. Enter the IP address (see how to find it below), the name of the printer and host, the protocol the printer uses, the queue and approximate location among other printers. This is essential to identify the correct printer.
If the printer does not appear in the list, the drivers for this printer may not have been installed automatically via Bluetooth. In this case, you have to get them manually and then repeat the steps to add a Bluetooth printer.
A network printer may require a configuration profile to use with AirPrint. Get the configuration profile for your printer by downloading it or copying it to your MacBook. Double-click on the profile file to open it – you should see a pop-up window with the option to install. Click Next and wait for a notification with an installation confirmation request. Finally, confirm the installation.
When the installation is complete, the configuration profile is displayed in System Preferences in the Profiles window. When this is done, you can follow the standard procedure to add a printer to your list of connected devices.
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Adding a printer to a Mac with WPS is only possible if your network uses the WPA and WPA2 encryption protocols.
You can use macOS Presets to create custom print settings that are applied by default to all your print sessions.
4. A print menu will appear. To open the Advanced menu, click Show Details. You can set your image to color or black and white, change scale and alignment, media type and borders, etc.
5. After you set your settings, you can set your current settings as a preset. Click on the Presets menu (second row from the top) – it should be the default
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7. Give your preset a name and choose whether you want to apply these settings to all printers or just the current printer
Turn on both the computer and the printer and make sure the devices have a good network connection. Open the file you want to print and press Command (⌘) + P on your keyboard to open the Print menu. You can go to File in the Preview menu at the top of the screen and select Print.
You can use the default print settings or choose your own settings. The home page gives you basic options: select the number of copies, print in black and white or color, and so on. Click Show Details at the bottom of the window to see advanced settings such as print quality, margins, and alignment.
When you’re done, click Print. A job manager appears that shows the jobs available with this printer and you can track their progress.
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If you have multiple printers connected to your Mac, you may not need many of them over time. If you don’t want to be prompted to select them from the list of connected devices when you print a document, you can remove some devices from your list.
Note which printer is set as the primary printing device on your Mac. If you delete the primary printer, another one is automatically assigned. You can change these settings manually.
Here’s what to do if your Mac won’t communicate with a printer connected to it. Check the cable and make sure it is securely connected. If the printer is connected to your Mac wirelessly, make sure both devices are on the same network. If there are multiple printers on the network, make sure you are connected to the correct printer.
If you are using a USB port, open System Information on your Launchpad and click USB. If you see the printer name in the hardware list and it still doesn’t work, see the Mac printer troubleshooting guide.
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How to find a printer on Mac if your laptop doesn’t recognize it? The first thing to try is to disconnect your printer, update your Mac’s operating system and try reconnecting the devices with a USB cable. Also, make sure you have started your Mac correctly. Another way to find a printer and add it to your list of devices is to use its IP address.
First, restart your Wi-Fi router and install the new firmware. Do the same with your printer. If that doesn’t work, reset your printer system: Go to Apple menu → System Preferences → Printer & Scanners and right-click on a printer name. Select the Reset Printing System option. However, this will require you to reconnect all devices.
Sometimes the problem occurs because your printer is located too far from the router and cannot establish a network connection. If you use Bluetooth, make sure your laptop is properly connected.
There is no best option for a printer that works with the Mac. It always depends on the specific printing tasks you often have to perform. Modern printers that are easily compatible with MacOS can be connected wirelessly or with a USB cable.
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Not all printers work with Macs. They may not be compatible if they don’t support AirPrint or lack the necessary drivers for macOS. However, this is usually associated with older printer models – most modern printers are capable of connecting to Apple devices.
With over 5 years of support from Mac users, Ruslana lives and breathes everything Mac has to offer. A tech expert, Apple is passionate, and well, cute. Say hello on LinkedIn!
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These cookies are strictly necessary to enable basic website functionality (including page navigation, form submission, language recognition, commenting), software downloads and purchases. The website cannot function properly without these cookies. Most Epson, Canon, and Hewlett-Packard printers come with instructions not to install on the included software CDs. Instead, the instructions say to get the software from Apple, which is really great advice. A long time ago Apple got tired of waiting for printer manufacturers to release software compatible with each new version of OS X, so they started doing it themselves, and overall this has been a good thing for Mac users.
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