How To Setup A Printer On Mac – Any Mac user can print a document – the only requirement is that they have a printer. You can learn how to set up a Mac printer and print by reading this guide and the instructions that come with your particular printer model.
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How To Setup A Printer On Mac
Most printer models can be connected to a Mac with AirPrint fully installed. The advantage here is that you don’t need to download any drivers for each specific printer – you can simply use a Wi-Fi and Ethernet connection, or even an old USB cable.
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When you connect your Mac to a printer that doesn’t support AirPrint, the required macOS software is automatically installed.
Most of the time, you don’t even have to think about how to automatically connect a Mac wireless printer to a printer connected to the same Wi-Fi network as your computer.
Sometimes, for the first connection, you need to connect the printer to your Mac with a USB cable. Then you can use the Setup Assistant to connect the printer to the Wi-Fi network. In addition, you will be able to conduct printing sessions wirelessly.
Make sure your operating system and any software installed on your Mac are up to date before connecting to a USB printer. To check for software updates, go to the Apple menu → About This Mac → Software Update.
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You can update any app in the App Store – the Update section is on the left. If all updates are available, the printer should connect automatically as soon as you connect it.
If you experience connectivity issues, you may need to download additional macOS drivers for the specific version of your device. The best place to look for them is the device manufacturer’s website. Usually, if any drivers are missing, you will see a pop-up message with a link where you can download them.
USB printers can draw a lot of power from your computer. To make sure your Mac battery serves you well, use a multi-port adapter. In addition, it is recommended to connect the printer first and then connect only the USB-C cable and the power source.
If you use HP Jetdirect, AirPrint, or Internet Printing Protocol (IPP), you can connect the printer to the network as an IP printer.
Setting Up Printer On Mac
4. Enter the IP address (see how to find it below), the printer and host name, the protocol the printer uses, the queue the other printers are in, and the approximate location. This is important for correct printer identification.
If the printer does not appear in the list, it is likely that the drivers for this printer are not automatically installed for Bluetooth. In this case, you need to find it manually and then repeat the necessary steps to add the Bluetooth printer.
A network printer may require a configuration feature to use AirPrint. Get your printer configuration icon by downloading or copying it to your MacBook. Double-click the profile file to open it – you should see a pop-up window with the option to install. Click Next and wait for a message with a request to confirm the installation. Finally, confirm the installation.
When the installation is complete, the configuration mode will appear in System Preferences in the Profiles panel. Once this is done, you can follow the normal process of adding the printer to your list of connected devices.
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Adding a Mac printer using WPS is only possible if your network uses WPA and WPA2 encryption protocols.
You can use macOS presets to create custom printer settings that will be applied to all print sessions by default.
4. The print list appears. To open the menu above, click Show Details. You can set your image to color or black and white, change scale and fit, media type and borders, etc.
5. Once you have made your settings, you can set your current settings as before. Click on the Presets menu (second row from the top) – it should be in Defaults
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7. Name your preset and choose whether you want these settings to apply to all printers or just the current printer.
Turn on both the computer and the printer and make sure the devices have a good network connection. Open the file you need to print and press Command (⌘) + P on your keyboard to open the print menu. Alternatively, go to File in the Preview menu at the top of the screen and select Print.
You can use the default print settings or choose your own. The front page gives you the basic options – choosing the number of copies, black and white or color printing, etc. Click Show Details at the bottom of the window to view advanced settings such as print quality, borders, and compatibility.
When you’re done, click Print. A task manager showing the current jobs in this printer will appear and you will be able to monitor the progress there.
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If you have multiple printers connected to your Mac, it’s likely that over time you won’t need most of them. If you don’t want to be asked to select from a list of connected devices when you print a document, you can easily remove certain devices from your list.
Make sure the printer is set as the primary printing device on your Mac. If you remove the main printer, another one is automatically assigned. You can change these settings manually
Here’s what to do if your Mac can’t connect to a connected printer. Check the cable and make sure it is connected properly. If the printer is wirelessly connected to your Mac, make sure both devices are on the same network. If there are multiple printers on the network, check if you are connected to the correct printer.
If you’re using a USB port, open System Information in your Launchpad and tap USB. If you see the name of the printer in the list of devices, but it still doesn’t work, see the Mac printer troubleshooting manual.
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How to find a Mac printer if your laptop doesn’t recognize it? The first thing you should try is to disconnect your printer, update your Mac’s operating system, and try to connect the device with the USB cable again. Also, make sure you have connected your Mac properly. Another way to find and add a printer to your list of devices is to use its IP address.
First, reboot your Wi-Fi router and install the new firmware. Do the same with your printer. If that doesn’t work, reset the printer mode: go to the Apple menu → System Preferences → Printers & Scanners and right-click each printer name. Select the Reset Print method – however, this requires you to reconnect all devices.
Sometimes the problem may occur because your printer is too far from the router and cannot establish a network connection. If you are using Bluetooth, make sure your laptop is properly connected.
There is no single best choice of printer that works with Mac. It always depends on what specific print jobs you need to do on a regular basis. Modern printers that are easily compatible with macOS can be connected wirelessly or with a USB cable.
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Not all printers work on Mac. They may be incompatible if they do not support AirPrint or do not have the drivers required for macOS. However, this is mostly related to the early printing models – most modern printing devices have the ability to connect to Apple devices.
With over 5 years of supporting Mac users, Ruslana lives and breathes all things Mac. Tech expert, Apple lover, and yes, sweetie. Hello LinkedIn!
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